How Mobile Apps Can Boost Employee Efficiency and Productivity

Robby Gupta

Technology clearly has been revamping business processes on a global scale. Organizations across the world are realizing the level of business efficiency mobile technologies can bring in and enthusiastically embracing mobility. This article discusses how mobility impacts workforce efficiency and productivity.

Based on the results of its 2015 Enterprise Mobility Survey of 332 executives from various industries, Apperian found out that when implemented, enterprise mobility makes process 30% more efficient and employees 23% more productive. This finding justifies all the focus mobile technologies are earning. Results of the same survey also stated that more and more organizations are planning to build their employee productivity apps. In the light of these recent studies and various technological advancements in this space, it is safe to say that enterprise mobile apps have been gaining noticeable importance in boosting workforce productivity.

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So how do mobile apps contribute to this?

These productivity apps come with a wide range of enhancements to the existing business processes and can be applied across several business functions. This blog highlights a few key benefits of these apps in the context of employee productivity. They are as below:

◙ Mobile apps offer an enhanced user experience.
In recent years we have witnessed people getting habituated to and dependent on mobile technologies. This increased familiarity with smartphones has resulted in websites and intranets being less easy to use when compared to apps. Browsers often have several versions and this leaves a gap in their consistent application, whereas mobile apps only have two major platforms. These facts offer them an advantage over browsers. Also, these apps are more responsive in nature and employees do not have to type the website address and/or shuffle between windows. Besides, their intuitive user interface automates multiple redundant tasks, preventing the employee from undergoing a poor user experience.

◙ They allow your employees to avail of flexibility when needed
Flexibility is a catalyst for higher workforce productivity and has a reserved place in employee benefit packages. With employee productivity apps,  employees can communicate, collaborate and access company resources in real-time without having to avoid coming to work or extend their timelines unnecessarily. At the same time, they can take care of their personal commitments as and when needed. This surely makes way for higher employee engagement and happiness index. Although it needs no justification or supporting facts that happier employees are more productive employees, it is worth mentioning that in a 2016 survey conducted by Vodafone, 83% companies found workplace productivity increases when there was a flexible working policy.

◙ Your employees enjoy a seamless connectivity with them
These productivity apps allow employees to stay connected with their colleagues, teams and organizational resources from a remote location. This seamless connectivity is able to bring people of different skill sets to one platform in real-time and facilitate a more effective interdepartmental collaboration. This results in a better talent pool, idea-generation, formation of multiple future opportunities and more streamlined internal business processes. Additionally, these apps also refine the knowledge sharing process within an organization. With better access to wider range of knowledge sources, there is a greater ability to offer need-based learning programs and creating a more efficient workplace.

◙ They enable you to establish better employee and corporate communications
In addition to improving communication between employees, mobile apps can further refine the quality of how you communicate with your employees. You can send them alerts and important updates or follow with them on to-do items more effectively with these apps. Employees are more likely to read a news item on apps than on the internet. Moreover, apps are also great means to get comments, feedback or acknowledgment from employees. You can also use them to complete compliance-check and fine-tune governance in your organization. A two-way communication with your employees with more open dialogues from them will be a crucial contribution to attain higher levels of efficiency.

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◙ Your employees have the entire HR-related help available on their mobile handsets
Mobile apps utilize several key functionalities of the HR department and keep them available for the employees whenever they need. Employees have to face HR-related issues frequently and they need to contact the HR staff or helpdesk. This leads to a couple of issues. First, HR staff is limited in headcount, especially in larger organizations. This often results in frustration of employees due to the long waits for their turns. The second issue is that it costs a considerable amount of collective time from both the employees and HR staff. A meticulous mobile apps development process solves both these issues effectively and saves more time for employees to dedicate to more strategic and innovative responsibilities.

◙ They are flexible and can serve business-specific needs
Another great advantage of using mobile apps is that they can be implemented across the organization and different features can be added to them to address the business needs specific to a function or department. So, whether it is employee appraisal process, inventory management or data entry, these employee productivity apps can perform the job smoothly. A higher speed, smaller room for errors and more effective operations offer more reasons why they are going to be a must-have for businesses in days to come.

◙ Apps create a bigger room for innovation
Smartphones have been getting smarter with time and today they come with loads of new features. Mobile apps are next-generation productivity tools which present to you an opportunity to be able to create never-before experiences at the workplace. With the help of these apps, you can utilize many features of the smartphones such as location services, camera, messaging, images etc. to come up with innovative ideas and turn those ideas into revolutionary applications. Besides improving employee experience, this can also facilitate the flow of ideas, increased connectivity and help in inventing more innovative enterprise applications and innovation is the key to staying ahead of the competition.

They save time and energy

This is one of the biggest business propositions which supports the need for enterprises and people managers to strongly consider developing employee productivity apps. By automating numerous mundane and time-consuming tasks, by freeing up more time for the employees and by replacing multiple tools with one consolidated platform, these apps are able to cut down an impressive amount of time and energy in an organization and achieve higher levels of productivity and efficiency with the same number and amount of resources. You may want to monetize these savings for yourself to check how important mobile apps are to your business.

In addition to all the benefits above, the apps provide a higher degree of control over version and data security. Clearly, these apps are efficient productivity tools which offer bundles of benefits to a business and it is no surprise why businesses are showing a massive shift in its direction. This has also given a rise to the number of mobile app developers in the country as well as the world. However, to optimally realize their benefits, it is recommended you follow certain considerations before you launch an app. You must also have a business objective and strategic roadmap in place so as to measure the ROI on your investment. And while higher productivity and efficiency levels are desired, you should continue to ensure that you never shift focus from the employee need and experience.

about the author

Robby Gupta

Robby Gupta is the head of US operations for TechJini, Inc. He has had varied experiences working in New York, Cupertino, and Bangalore with packaged & amp; custom web and mobile app development for an assortment of industries. His current focus is Immersive Technologies, IoT, AI bots and their applications in the digital enterprise.